Purchase order software
Purchase order software in Nigeria that matches what arrived to what you pay
Raise the order, approve it before money is committed, receive the goods as they actually arrive, and pay the supplier against that. Purchase order software in Nigeria for businesses that buy stock and want to know what it really cost.
- Approve before you commit
- Receive in parts
- Shipping in the unit cost
PO-0318
40 of 60 received
Partly received
One record from the order to the last delivery
An order to a supplier is a promise in both directions. Writing it down properly is what lets you hold the supplier to it, and yourself.
Orders with prices agreed
What you ordered, from whom, at what price and by when, kept for both sides to see.
Approved before it is committed
Submitted, then approved or rejected by someone allowed to, before goods are received against it.
Received as it actually arrives
Part deliveries recorded line by line, and only what arrived goes into stock and onto the bill.
PO-0318
Adeyemi Textiles
Approved by Tunde · Expected Fri
Partly receivedKaftan, navy
40 of 60
Silk headwrap
120 of 120
Order total
₦1.38m
Billed so far
₦920k
Paid
₦500k
Received stock went straight onto the Ikeja shelf
Shipping and clearing belong in the cost of the goods
Imported stock that ignores its freight looks more profitable than it is. Every price you set afterwards inherits the mistake.
Landed costs spread
Shipping and clearing on the order are shared across the goods, so each unit carries its part.
Cost that follows the stock
The received cost becomes the cost behind later sales, and so the profit on your reports.
Per supplier, per order
The price paid stays on every order, so what an item cost from each supplier is on record.
Cost of goods
PO-0318
Goods
₦1,200,000
Shipping and clearing
₦180,000
Kaftan, navy, per unit
₦7,667 was ₦6,667
Margins are worked out on the real cost, shipping included
Suppliers
Owed
Adeyemi Textiles
2 orders open
₦420,000
Kano Fabrics Ltd
Settled
₦0
Guangzhou Trims Co.
Bank details: SWIFT
₦1,860,000
Every payment is recorded against the order it settles
Suppliers
What you owe each supplier, as a figure rather than an argument
A supplier's balance is what received goods have billed you less what you have paid. Payments are recorded against the order they settle, so a disputed figure can be traced line by line rather than settled by whoever has the louder phone voice.
- Nigerian and international bank details on the supplier
- Payments by transfer, cash, card, POS or cheque
- Mistaken payments reversed, with the reason kept
- A full activity trail on every order
What purchase order software has to handle in Nigeria
Buying stock here rarely looks like the textbook. The software has to follow what actually happens between a supplier and your shelf.
- The delivery came short
- Forty arrived, twenty are coming next week. The order has to show both, and you should only owe for the forty.
- Goods from abroad
- Freight, clearing and the agent at the port all add to cost. They have to land in the price of each unit, not in a separate expense nobody connects back.
- Suppliers paid many ways
- Transfer to one, cash to another, a deposit before loading and the balance on arrival. Every payment belongs against the order it settles.
- The branch manager buys
- Branches need to order without being able to approve their own spending. Preparing and approving have to be separate permissions.
- Prices move
- The same item costs more this month than last. The cost on each order is kept, so margin follows the price you actually paid.
What is in it
From the first order to the last payment, on one record.
Supplier records
Contacts, terms and bank details, local or international.
Purchase orders
Lines, prices, expected dates and notes for the supplier.
Approvals
Submit, approve or reject, with who did it kept on record.
Partial receiving
Deliveries recorded line by line as they arrive.
Into branch stock
Received goods go onto the shelf of the branch that took them.
Landed costs
Shipping and clearing spread into the cost of each unit.
Supplier payments
Recorded against the order, and reversible with a reason.
Balances owed
What each supplier has billed and what has been paid.
Needs attention
Late deliveries and orders waiting for approval, listed.
Who needs purchase order software
Any business that buys stock to sell, or materials to work with, and wants the cost to be a number rather than a guess.
Businesses that need it
From the Starter plan
Keep suppliers on the free plan. Starter adds thirty purchase orders a month. Growth makes them unlimited and adds approvals, landed costs and stock that updates as goods arrive.
- No setup fee
- No charge per supplier from Starter
- Prices on the pricing page
Questions about purchase order software in Nigeria
Asked most often by owners who buy on WhatsApp and a notebook today, and want to know what changes.
What is purchase order software?
Software for buying from suppliers properly. You raise a purchase order listing what you want and at what price, someone approves it, the goods are received against it, and the supplier is paid against what actually arrived. Purchase order software in Nigeria should also cope with partial deliveries, shipping and clearing costs, and suppliers paid by transfer, cash or abroad.
Can I receive part of an order?
Yes. Deliveries are recorded against the order as they arrive, line by line. An order of sixty that arrives as forty now and twenty next week shows exactly that, and only what has arrived is added to stock and to what you owe the supplier.
Does receiving goods update my stock?
Yes, on plans with stock tracking. Received goods go onto the shelf of the branch that received them at the cost on the order, which then becomes the cost behind every later sale and the profit figure on your reports.
How do approvals work?
On Growth and Scale, an order is submitted and then approved or rejected by someone allowed to, before any goods are received against it. A branch manager can prepare orders without being able to approve them. On Starter, an order is approved as it is submitted.
What are landed costs?
The shipping, clearing and transport you pay to get goods to your shelf. Niimbu lets an order carry those costs and spreads them across the goods, so each unit's cost includes them. Without this, imported stock always looks more profitable than it is.
Can I pay suppliers from Niimbu?
Supplier payments are recorded against the order they settle, by transfer, cash, card, POS or cheque, and a mistaken payment can be reversed with the reason kept. A transfer can be sent from your Niimbu business account, and suppliers can carry Nigerian or international bank details, including IBAN, SWIFT and sort code.
How do I know what I owe each supplier?
Every supplier shows what has been billed by received goods and what has been paid, so the balance is a figure rather than an argument. Open orders, overdue deliveries and orders waiting for approval are listed so nothing sits forgotten.
How much does purchase order software cost in Nigeria?
Suppliers can be kept from the free plan. Purchase orders start on Starter with thirty a month. Growth makes them unlimited and adds approvals, landed costs and stock that updates as goods are received. Current prices are on the pricing page.
Looking for something else?
Every one of these runs on the same record, so adding a second is a setting rather than another system to reconcile against the first.
Bookkeeping software
Books that write themselves out of the trading, rather than at year end from memory.
Payroll software
Salaries, PAYE, pension and payslips on a schedule instead of a monthly spreadsheet.
CRM software
Customer history that belongs to the business rather than to one person's phone.
Business management software
Selling, stock, staff, spending and books on one record instead of five tools.
Inventory management software
Stock that moves as you sell, with reorder alerts before the shelf empties.
Invoicing software
Invoices raised in a minute, chased automatically, and settled against their own account number.
Expense management software
Receipts captured where the money is spent and filed against a category and a job.
Spend management software
Budgets, card limits and approvals that stop overspend before it happens.
POS software
A counter that logs every sale to a staff member and a branch, paid by any method.
Sales management software
Every sale recorded with who sold it, where, and how it was paid, with profit per branch.
Quotation software
Quotes the customer accepts from a link, turned into a sale or an invoice in one step.
Online store builder
A storefront that sells from the same catalogue and stock as the counter.
Project management software
Tasks, costs and revenue against the job, so margin is known per contract.
HR software
One staff record behind hiring, roles, access, leave and the payroll run.
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