Expense management software
Expense management software in Nigeria that captures the receipt at the counter
Photograph it when you pay and it files itself under a category and a job. Expense management software in Nigeria built for a business where most of what gets spent is spent in cash, away from a desk.
- Capture on a phone
- Cash and petty cash included
- Posts to your books
Expenses this month
₦846,200
Expense management software in Nigeria that records spending as it happens
A receipt photographed at the point of purchase is a record. A receipt in somebody's pocket is a problem for month end.
Snap it and it is filed
Photograph the receipt, and the expense is logged with the image attached to it.
Staff submit their own
Everyone records what they spent, so nobody is collecting paper on behalf of the team.
Approved before it counts
Claims route to whoever should see them, with a decision recorded against each one.
Expense
EXP-0912
Submitted by
Tolu Adeyemi
Diesel, Ikeja generator
₦86,400
receipt-0912.jpg
Read automatically: vendor, date and amount matched
Category
Utilities · PowerApproved by Ngozi A. and posted to the books
Where the money actually went
Expenses that are only a total tell you nothing. The value is in seeing which category, which person and which month.
Categorised as it lands
Each expense carries its category and project, so reporting needs no sorting afterwards.
Compared month to month
Spending by category over time, which is what turns a surprise into a decision.
Straight into the books
Approved expenses post themselves, so the ledger is not waiting on a bundle of receipts.
Spend by category
August
Power and fuel
₦412,000
Transport
₦268,500
Rent and utilities
₦240,000
Everything else
₦292,300
Categorised as it is captured, so the report needs no preparation
Where imported expense software falls over
Most expense tools are built for a business whose spending happens on cards, in cities, at desks. Very little of that describes ordinary trading here.
- Most of it is cash
- Transport, fuel, loading, small purchases and levies are paid in cash and receipted on paper, if at all. Cash has to be a normal case rather than an exception bolted on at the end.
- Diesel for the generator
- Often one of the largest single operating costs in the business, and almost never a category in software written elsewhere. Categories are yours to define so the real cost of trading is visible.
- Receipts that fade
- Thermal paper is unreadable within weeks, so an unphotographed receipt is a receipt you no longer have. Capturing the image at the counter is what makes it evidence rather than a memory.
- Staff funding the business
- Reimbursement culture puts staff out of pocket and then makes them wait. After the second delay people stop volunteering, and the business loses the ability to move quickly.
- The expense that belongs to a job
- Materials, transport and labour bought for a specific contract. Booking them against the job is the only way per-contract margin becomes a real number.
What is in it
Capture, control, and the accounting entry that would otherwise be somebody's Friday afternoon.
Phone capture
Photograph the receipt at the counter and confirm the amount in seconds.
Your own categories
Defined around what this business actually spends money on.
Approval rules
By amount and category, with the decision attached to the expense.
Company cards
Per person, capped monthly and locked to categories, so nothing is reimbursed.
Petty cash floats
Issued, spent against and reconciled, rather than assumed.
Project costing
Book an expense against a job so margin per contract is real.
Recurring costs
Rent, subscriptions and levies recognised in the period they belong to.
Automatic posting
Into the ledger with the receipt attached to the entry.
Monthly totals by category
The real cost of running the place, without a spreadsheet.
Who needs expenses under control
The trigger is almost always the second person with authority to spend, whatever the size of the business.
Businesses that need it
Free for 10 expenses a month
Starter takes it to a hundred a month, Growth to five hundred, and Scale removes the limit. Receipt storage is included at every tier.
- No setup fee
- No charge per receipt captured
- Cards and approvals on paid tiers
Questions about expense management software in Nigeria
Asked most often by the person who currently collects everybody's receipts at month end.
What is the best expense management software in Nigeria?
The one your staff will actually use at the counter. Everything else in this category is downstream of capture: if the receipt is not photographed within a minute of paying, no amount of reporting, approval routing or accounting integration will save the record.
Can it capture cash expenses and petty cash?
Yes, and it has to. Transport, fuel, small purchases and levies are usually paid in cash, and expense software that only understands card transactions shows you a business with none of those costs in it. The petty cash float is tracked and reconciled like any other account.
How do approvals work?
You set rules by amount and category. Anything inside the rules is approved and recorded with the rule that permitted it. Anything outside goes to whoever is allowed to decide, and their decision is attached to the expense rather than living in a message thread.
Can I stop staff paying for things out of their own pocket?
Yes, and this is usually the bigger win. Issue a card with a monthly cap and the categories it can be used in. The spend is the company's from the start, which removes the reimbursement queue and the resentment that comes with it.
Does it read the receipt automatically?
The photograph is attached to the expense and stays with the accounting entry, which is what an auditor or your accountant actually needs. You confirm the amount and category at capture, which takes a few seconds and is more reliable than trusting a faded thermal receipt to scan cleanly.
Can expenses be tracked against a specific job?
Yes. An expense can be booked against a project or contract as well as a category, which is what makes per-job margin a real figure rather than an estimate.
How much does expense software cost in Nigeria?
It starts free, covering ten expenses a month. Starter takes it to a hundred, Growth to five hundred, and Scale removes the limit. There is no setup fee and no minimum contract.
Looking for something else?
Every one of these runs on the same record, so adding a second is a setting rather than another system to reconcile against the first.
Bookkeeping software
Books that write themselves out of the trading, rather than at year end from memory.
Payroll software
Salaries, PAYE, pension and payslips on a schedule instead of a monthly spreadsheet.
CRM software
Customer history that belongs to the business rather than to one person's phone.
Business management software
Selling, stock, staff, spending and books on one record instead of five tools.
Inventory management software
Stock that moves as you sell, with reorder alerts before the shelf empties.
Invoicing software
Invoices raised in a minute, chased automatically, and settled against their own account number.
Spend management software
Budgets, card limits and approvals that stop overspend before it happens.
POS software
A counter that logs every sale to a staff member and reconciles at shift close.
Online store builder
A storefront that sells from the same catalogue and stock as the counter.
Project management software
Tasks, costs and revenue against the job, so margin is known per contract.
HR software
One staff record behind hiring, roles, access, leave and the payroll run.
The simpler way to scale your business!
Start free and see it working today, or talk to us about pricing for teams and higher volumes.